Integrating QuickBooks and Stripe into Your Website: A Developer’s Guide

If you’re building a business website that handles payments and finances, integrating Stripe for transactions and QuickBooks for accounting is a powerful combination. This guide walks you through how to connect both platforms, streamline your workflow, and keep your books clean — all through code.

🧩 Why Integrate Stripe and QuickBooks?

• Stripe: Developer-friendly payment gateway for credit cards, subscriptions, and global commerce.
• QuickBooks: Popular accounting software that tracks invoices, expenses, and bank reconciliations.

By integrating them, you can automate your invoicing, tax reporting, and financial data sync — saving hours of manual work.

1. Set Up Stripe Integration

First, sign up at Stripe and create a new project to get your API keys.

Install Stripe SDK

npm install stripe

Basic Stripe Payment API (Node.js Example)

const express = require('express');
const Stripe = require('stripe');
const stripe = Stripe('sk_test_your_secret_key');

app.post('/create-payment-intent', async (req, res) => {
  const { amount, currency } = req.body;
  const paymentIntent = await stripe.paymentIntents.create({
    amount,
    currency,
  });
  res.send({ clientSecret: paymentIntent.client_secret });
});

2. Set Up QuickBooks Integration

QuickBooks Online offers a REST API with OAuth 2.0. You’ll need to create a developer account at Intuit Developer Portal.

Install QuickBooks SDK

npm install node-quickbooks

Configure QuickBooks SDK

const QuickBooks = require('node-quickbooks');

const qbo = new QuickBooks(
  consumerKey,
  consumerSecret,
  oauthToken,
  oauthTokenSecret,
  realmId,
  useSandbox = true,
  debug = false
);

Create an Invoice in QuickBooks

qbo.createInvoice({
  Line: [{
    Amount: 100.00,
    DetailType: 'SalesItemLineDetail',
    SalesItemLineDetail: {
      ItemRef: { value: '1', name: 'Web Development Service' }
    }
  }],
  CustomerRef: { value: '1' }
}, (err, invoice) => {
  if (err) console.error(err);
  else console.log('Invoice created:', invoice);
});

3. Sync Stripe Payments to QuickBooks

To sync successful Stripe payments to QuickBooks as income or invoices, use Stripe Webhooks:

Set Up Stripe Webhook

stripe.webhooks.on('payment_intent.succeeded', async (event) => {
  const payment = event.data.object;
  // Create matching QuickBooks invoice here
});

This way, every time a Stripe payment succeeds, a matching invoice or sales receipt can be automatically created in QuickBooks.

4. Best Practices

• Store tokens securely and refresh them periodically.
• Validate all webhook signatures from Stripe.
• Use sandbox/test environments first (Stripe & QuickBooks both support this).
• Log every transaction for audit and troubleshooting.

5. Optional: Use a Middleware or Third-Party Connector

If you want to avoid direct SDK management, consider platforms like:

• Zapier
• Pabbly
• n8n (self-hosted automation)

These can help bridge Stripe and QuickBooks with less code.

🔚 Conclusion

Integrating Stripe and QuickBooks into your site is a major step toward full financial automation. Whether you’re building an e-commerce platform or managing service payments, this duo handles the heavy lifting.

Need help integrating Stripe and QuickBooks into your site? Let’s talk →